Word Format Numbers In Mail Merge
To format a merge field. On the mailings tab click start mail merge and then select step by step mail merge wizard.
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Mail merges formatting numbers in a merge field haverford college.
Word format numbers in mail merge. To ensure the data contained in the fields are inserted correctly one must format the field not the data in the source file. Press shift f9 on windows. Remove mergeformat from the field code.
Format merge fields using mail merge switches. Please add the following formatting data 000 into the merge file of currency and the merge field of currency should look like this. Mergefield currency 000 notethe 000 in the field is referred to as a numeric picture switch.
In your excel data source that youll use for a mailing list in a word mail merge make sure you format columns of numeric data correctly. Formatting currency and number properly during mail merge in word. The code of your merge field is now shown.
Press fn shift f9 on mac. In this one i will explain how you can apply a specific number format to your number mail merge fields. In the template document while the merge field is selected do the following to display the field code.
Format a column with numbers for example to match a specific category such as currency. In word 2010 click file and then click options. Open the mail merge document letter email etc to display its merge fields which appear as such as for example.
When using excel spreadsheets in a mail merge process many users frequently run into difficulty formatting the fields that contain decimals or other numerical values. Modify the excel spreadsheet. 3 ways to fix mail merge number formats in microsoft word 1.
Enter the switch in the field code. Heres how to fix it. Use a numeric switch in word.
On the advanced tab go to the general section. Use a dde link. If you choose percentage as a category be aware that the percentage format will multiply the cell value by 100.
Perform the first different steps of the mail merge as usual start mail merge select recipients and insert merge field select the number field you wish to change and press shiftf9. To format the number of decimal places in a numeric field such as currency percentages or any number with decimal values add formatting codes to the merge field. Click to select the confirm file format conversion on open check box and then click ok.
When performing a mail merge in word numbers dont always automatically display with the correct formatting currency decimals etc.
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